Kadence meets Five Good Friends
Towards the end of 2023, their previous office lease was coming to an end, the team was on the market for a new space. As they started looking for a new office, they were aware of two key constraints:
Their strict non-profit budget limited their choice of office spaces and a downsized office space would require a more efficient space management system to accommodate their staff.
In this era of hybrid transformation, efficient office management systems are crucial for optimizing workspace usage and maximising investments.
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The existing system was overwhelming, time-consuming, and lacked organization. The ICT Team bore the responsibility of managing desk bookings, impacting overall productivity and office organization.
With support from Kadence, they observed a significant boost in productivity with the implementation of a streamlined space booking process that supported their teams. The implementation of Kadence yielded measurable results:
- 250+ Kadence active users
- 7,647+ total bookings made over four months
- 44% MoM growth in space bookings
- 70% reduction in booking conflicts
The teams are excited to gain insight into their offices and the ability to book a desk wherever they are – encouraging teams to come together at the right times, and for the right reasons. They also get alerts and notifications when someone cancels their booking, enabling them to decide whether they want to reschedule and save themselves a commute.
Kadence’s simple, user-friendly interface made the whole RTO roll-out a breeze for the ICT & Facilities team. They observed a 44% monthly growth in space bookings consistently, coupled with an average of 5-6 bookings per employee each month, indicating people are coming in to the office regularly on a weekly basis for meetings and collaboration. The implementation of Kadence also brought about significant improvements for the IT & facilities team:
- Streamlined IT Operations: Kadence automated desk booking management, significantly reducing the administrative burden on the ICT Team.
- Enhanced Visibility: Facilities team were able to gain complete visibility on desk / room occupancy, enabling better workspace planning.
- Boost desk and room availability: Staff members were able to receive notifications about desk cancellations, improving overall operational efficiency to boost space availability to make the space work for the team.
With a downsized office and more efficient use of their new space, this has also resulted in savings of 15% on office space expenses for the organisation.
Kadence is designed to streamline and boost your team’s productivity and save you money on office real estate. Seamlessly integrate booking and reservation details into a single space management system, enhancing your workplace experience and keeping you informed about current and future bookings to optimize workspace allocation and resource utilization.
Kadence is a comprehensive space management solution, simplifying data analysis by presenting high-level insights in a user-friendly format. This enables you to quickly understand and act on them, empowering you to make informed decisions tailored to your team’s and organization’s specific requirements, promoting productivity, efficiency, and desk booking collaboration as part of your workplace strategy.
With just a click, you can access a multitude of data widgets that provide a wealth of information. From viewing and enlarging to downloading relevant data, everything is at your fingertips. Whether you integrate Kadence with your existing office software or use Kadence’s comprehensive analytics within the web app, you’ll be equipped with the necessary tools to understand your workspace. Through meticulous analysis and scrutiny of this data, you can make informed decisions and strategically plan for cost-saving enhancements, ensuring optimal workspace utilisation.
Assess the effectiveness of your hybrid work model confidently and make informed decisions to enhance employee productivity and streamline operations using a space management system.